THE EXPORT DOCUMENT DESK
One shipment.Everything in sync. From your first quotation to carrier instructions. Prepare the goods once, review the details, and send a coordinated document set with your own letterhead.
Free preview & downloads · No signup · Your records stay on this device
01 · QUOTE 02 · CONFIRM 03 · PACK 04 · SHIP
Shipment document desk Fictional demonstration · all figures editable in workspace
CT-2026-1042 ROUTING Shanghai → Los Angeles
INCOTERMS / CURRENCY FOB · USD
GOODS / CARTONS 200 / 20
DOCUMENT SET 5 linked documents
Commercial invoice Real document markup · not a picture
Document date 2026-10-07
Order reference DEMO-1042
Terms / currency FOB · USD
Sold by / exporter Harbor Studio Supply 18 Demo Lane, Example City
DEMO — replace before use Sold to / buyer Northlight Retail 42 Sample Avenue, Example City
Loading place Shanghai
→ Destination Los Angeles
Country of origin China
Description of goods SKU / description HS / origin Qty Unit price Amount 01 · LINEN-01 Linen storage basket 630790China 120 8.50 1,020.00 02 · TRAY-02 Wooden display tray 442090China 80 12.75 1,020.00 Totals · 2 goods lines 200 USD 2,040.00
AMOUNT IN WORDS USD two thousand forty and 00/100 only
Payment terms 30% deposit, balance before dispatch — demonstration
Invoice amount USD 2,040.00 Quantity × unit price · rounded per line
Packages 20
Net weight 80.00 kg
Gross weight 94.80 kg
Cargo volume 1.488000 m³
Payment & dispatch instructions Demonstration only — add verified bank details
Store reference Demo store
Demonstration shipment. Replace all information before use.
Prepared / authorized by
Demo exporter Harbor Studio Supply Draft for review. Entered details and references require verification before issue. No customs submission or acceptance guarantee.
THE TRADE WORKFLOW
Prepare once. 01 Bring your goods list Enter products or import a CSV. Quantities, carton sizes and total weights stay in one shipment record.
02 Review before issue Compare an existing invoice and packing list by SKU. Find missing fields and differences with specific corrections.
03 Export the entire set Download branded PDFs together in a ZIP, plus editable Word, Excel, CSV and a private backup.
YOUR COMPANY. YOUR PAPERWORK.
Six distinct document layouts. Different compositions, not just different colors. Add your company, logo, bank instructions and authorized signatory.
Document date 2026-10-07
Order reference DEMO-1042
Terms / currency FOB · USD
Sold by / exporter Harbor Studio Supply 18 Demo Lane, Example City
DEMO — replace before use Sold to / buyer Northlight Retail 42 Sample Avenue, Example City
Loading place Shanghai
→ Destination Los Angeles
Country of origin China
Description of goods SKU / description HS / origin Qty Unit price Amount 01 · LINEN-01 Linen storage basket 630790China 120 8.50 1,020.00 02 · TRAY-02 Wooden display tray 442090China 80 12.75 1,020.00 Totals · 2 goods lines 200 USD 2,040.00
AMOUNT IN WORDS USD two thousand forty and 00/100 only
Payment terms 30% deposit, balance before dispatch — demonstration
Invoice amount USD 2,040.00 Quantity × unit price · rounded per line
Packages 20
Net weight 80.00 kg
Gross weight 94.80 kg
Cargo volume 1.488000 m³
Payment & dispatch instructions Demonstration only — add verified bank details
Store reference Demo store
Demonstration shipment. Replace all information before use.
Prepared / authorized by
Demo exporter Harbor Studio Supply Draft for review. Entered details and references require verification before issue. No customs submission or acceptance guarantee.
Executive Split letterhead, blue shipment ribbon and compact value block. Preview layout ↗
Document date 2026-10-07
Order reference DEMO-1042
Terms / currency FOB · USD
Sold by / exporter Harbor Studio Supply 18 Demo Lane, Example City
DEMO — replace before use Sold to / buyer Northlight Retail 42 Sample Avenue, Example City
Loading place Shanghai
→ Destination Los Angeles
Country of origin China
Description of goods SKU / description HS / origin Qty Unit price Amount 01 · LINEN-01 Linen storage basket 630790China 120 8.50 1,020.00 02 · TRAY-02 Wooden display tray 442090China 80 12.75 1,020.00 Totals · 2 goods lines 200 USD 2,040.00
AMOUNT IN WORDS USD two thousand forty and 00/100 only
Payment terms 30% deposit, balance before dispatch — demonstration
Invoice amount USD 2,040.00 Quantity × unit price · rounded per line
Packages 20
Net weight 80.00 kg
Gross weight 94.80 kg
Cargo volume 1.488000 m³
Payment & dispatch instructions Demonstration only — add verified bank details
Store reference Demo store
Demonstration shipment. Replace all information before use.
Prepared / authorized by
Demo exporter Harbor Studio Supply Draft for review. Entered details and references require verification before issue. No customs submission or acceptance guarantee.
Classic trade Centered title, boxed references and ruled accounting table. Preview layout ↗
Loading place Shanghai
→ Destination Los Angeles
Country of origin China
Sold by / exporter Harbor Studio Supply 18 Demo Lane, Example City
DEMO — replace before use Sold to / buyer Northlight Retail 42 Sample Avenue, Example City
Description of goods SKU / description HS / origin Qty Unit price Amount 01 · LINEN-01 Linen storage basket 630790China 120 8.50 1,020.00 02 · TRAY-02 Wooden display tray 442090China 80 12.75 1,020.00 Totals · 2 goods lines 200 USD 2,040.00
AMOUNT IN WORDS USD two thousand forty and 00/100 only
Payment terms 30% deposit, balance before dispatch — demonstration
Invoice amount USD 2,040.00 Quantity × unit price · rounded per line
Packages 20
Net weight 80.00 kg
Gross weight 94.80 kg
Cargo volume 1.488000 m³
Payment & dispatch instructions Demonstration only — add verified bank details
Store reference Demo store
Demonstration shipment. Replace all information before use.
Prepared / authorized by
Demo exporter Harbor Studio Supply Draft for review. Entered details and references require verification before issue. No customs submission or acceptance guarantee.
Account ledger Company rail with a right-aligned invoice and payment ledger. Preview layout ↗
Dispatch date 2026-10-07
Shipping terms FOB
Cartons 20
Gross kg 94.80
Sold by / exporter Harbor Studio Supply 18 Demo Lane, Example City
DEMO — replace before use Sold to / buyer Northlight Retail 42 Sample Avenue, Example City
Loading place Shanghai
→ Destination Los Angeles
Country of origin China
Description of goods SKU / description HS / origin Qty Unit price Amount 01 · LINEN-01 Linen storage basket 630790China 120 8.50 1,020.00 02 · TRAY-02 Wooden display tray 442090China 80 12.75 1,020.00 Totals · 2 goods lines 200 USD 2,040.00
AMOUNT IN WORDS USD two thousand forty and 00/100 only
Payment terms 30% deposit, balance before dispatch — demonstration
Invoice amount USD 2,040.00 Quantity × unit price · rounded per line
Packages 20
Net weight 80.00 kg
Gross weight 94.80 kg
Cargo volume 1.488000 m³
Payment & dispatch instructions Demonstration only — add verified bank details
Store reference Demo store
Demonstration shipment. Replace all information before use.
Prepared / authorized by
Demo exporter Harbor Studio Supply Draft for review. Entered details and references require verification before issue. No customs submission or acceptance guarantee.
Dispatch docket Heavy numbered bands, cargo-first table and transport grid. Preview layout ↗
TRADE DOCUMENT
Commercial invoice CT-2026-1042 Document date 2026-10-07
Order reference DEMO-1042
Terms / currency FOB · USD
TO Northlight Retail 42 Sample Avenue, Example City
Loading place Shanghai
→ Destination Los Angeles
Country of origin China
Description of goods SKU / description HS / origin Qty Unit price Amount 01 · LINEN-01 Linen storage basket 630790China 120 8.50 1,020.00 02 · TRAY-02 Wooden display tray 442090China 80 12.75 1,020.00 Totals · 2 goods lines 200 USD 2,040.00
AMOUNT IN WORDS USD two thousand forty and 00/100 only
Payment terms 30% deposit, balance before dispatch — demonstration
Invoice amount USD 2,040.00 Quantity × unit price · rounded per line
Packages 20
Net weight 80.00 kg
Gross weight 94.80 kg
Cargo volume 1.488000 m³
Payment & dispatch instructions Demonstration only — add verified bank details
Store reference Demo store
Demonstration shipment. Replace all information before use.
Prepared / authorized by
Demo exporter Harbor Studio Supply Draft for review. Entered details and references require verification before issue. No customs submission or acceptance guarantee.
Letterhead Sender heading, recipient letter block and restrained invoice table. Preview layout ↗
Document date 2026-10-07
Order reference DEMO-1042
Terms / currency FOB · USD
Harbor Studio Supply 18 Demo Lane, Example City
DEMO — replace before use · orders@example.com Sold by / exporter Harbor Studio Supply 18 Demo Lane, Example City
DEMO — replace before use Sold to / buyer Northlight Retail 42 Sample Avenue, Example City
Loading place Shanghai
→ Destination Los Angeles
Country of origin China
Description of goods SKU / description HS / origin Qty Unit price Amount 01 · LINEN-01 Linen storage basket 630790China 120 8.50 1,020.00 02 · TRAY-02 Wooden display tray 442090China 80 12.75 1,020.00 Totals · 2 goods lines 200 USD 2,040.00
AMOUNT IN WORDS USD two thousand forty and 00/100 only
Payment terms 30% deposit, balance before dispatch — demonstration
Invoice amount USD 2,040.00 Quantity × unit price · rounded per line
Packages 20
Net weight 80.00 kg
Gross weight 94.80 kg
Cargo volume 1.488000 m³
Payment & dispatch instructions Demonstration only — add verified bank details
Store reference Demo store
Demonstration shipment. Replace all information before use.
Prepared / authorized by
Demo exporter Harbor Studio Supply Draft for review. Entered details and references require verification before issue. No customs submission or acceptance guarantee.
Clean export Oversized document title, horizontal party list and open whitespace. Preview layout ↗
START FROM A REALISTIC WORKFLOW
Different cargo. Same clear process. Eight fictional sample shipments. Select a scenario to explore its actual goods, pricing, routing and packing data above.
01 FOB · USD
Homewares · ocean freight China → United States
2 goods lines · 20 packages · 1.488 m³ Explore shipment → 02 FCA · EUR
Apparel · wholesale order Vietnam → France
2 goods lines · 45 packages · 3.308 m³ Explore shipment → 03 DAP · GBP
Ceramics · fragile goods Portugal → United Kingdom
2 goods lines · 30 packages · 2.347 m³ Explore shipment → 04 CIP · CAD
Machine parts · pallet consignment Germany → Canada
2 goods lines · 9 packages · 2.720 m³ Explore shipment → 05 CFR · USD
Coffee · sample trade lot Brazil → United States
1 goods lines · 50 packages · 7.719 m³ Explore shipment → 06 CPT · SGD
Cosmetics · distributor order South Korea → Singapore
2 goods lines · 40 packages · 1.434 m³ Explore shipment → 07 CIF · AED
Lighting · trade-fair reorder China → UAE
2 goods lines · 70 packages · 5.580 m³ Explore shipment → 08 DDP · AUD
Marketplace · FBA replenishment India → Australia
2 goods lines · 35 packages · 1.709 m³ Explore shipment → Example prices, HS references and instructions are fictional. They are not tariff classifications, trade advice or customer success stories.
LESS RETYPING ON THE NEXT ORDER
Your working records, Save the company and buyer together. Reuse saved goods, update the shipment quantities, and keep dated versions as the order changes.
Build my first document set ↗ COMPANY & BUYER Saved company profiles Letterhead, contact details and payment instructions.
GOODS LIBRARY Reusable products Bring in a saved goods list, then confirm this order’s quantities and packaging.
REVISION HISTORY Reopen. Update. Regenerate. Local versions and portable backup. Browser storage is not cloud sync.
BEFORE YOU SHIP
Useful answers. Free technical preview. Payments are not enabled.
Can I prepare all five documents without registering? Yes. Enter the shared shipment record, choose the required document, and download. Editing and exports are currently free during validation.
What does the data checklist verify? It checks required input formats, entered company information, HS digit counts, totals and missing fields. It does not certify HS classification, tax registration, customs compliance or destination acceptance.
Can I import or compare an existing document? Structured CSV import is supported. Paste invoice and packing data as CSV to compare SKU quantities and shared weight columns. Arbitrary PDF, OCR and AI email import are not available.
Are carrier instructions a bill of lading? No. They are draft instructions for your carrier to review. Your carrier issues the bill of lading after confirming shipment and transport details.
Where do my commercial records go? Documents are processed locally and stored in this browser on this device. Export a private backup before clearing browser data. There is no account, cloud sync or document upload.
Can I edit the exported files? Word, Excel and CSV exports remain editable. PDF uses the same visual document you review. ZIP includes all five PDFs and the selected document’s editable data.
FROM QUOTE TO DISPATCH
Put your paperwork Open the free workspace ↗ No payment required. No acceptance guarantee.
Review external documents field by field Compare independent invoice and packing-list CSVs. See differences and unverified fields before handoff. Open External release review.
Open operational workflow